Nine keys to building a dynamic team of volunteer communicators

Corporate consultant Jim Collins writes in his book Good to Great about the principle “First Who, Then What” and how it applies to teamwork. When building teams, Collins says, our responsibility as leaders should be to get the right people on the bus—and the right people off the bus—and then determine where the bus is headed.

This is the case when building a church communications team. This group, often powered by volunteers, is central to telling the story of a church community through its weekend services, special events, environmental design, print pieces, community outreach, online sites and more.

Consider these nine principles as foundations that will help you work with and build volunteers for your church’s communication team.

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1. Match strengths, not availability. Just because someone is available to help out doesn’t mean it will result in someone helping you out. So what if they know how to use Photoshop. The question is, do they know how to use it in a way that results in outcomes you are expecting? Always look to match the strengths of a volunteer, not the availability of a volunteer.

2. Remember reciprocity. Volunteers are volunteering because they get something in return. It may sound selfish, but it’s just the way we’re wired. Whether it’s in the form of satisfaction, a free meal, kudos, recognition, promotion or just smiles, the concept of reciprocity is alive and well.

Don’t forget this, because when you know what volunteers are looking for, you can better help them obtain it.

3. Realistic expectations. Be realistic about the expectations you have for volunteers. Expect too little and you’ll never cause them to rise to the challenge. Expect too much and they’ll feel like they failed you. Communicate upfront what you’re expecting and give them opportunity to respond.

4. Spend more time on the front end. The more time you spend upfront talking through the project or outcomes, the more the volunteer will feel enfranchised and enabled. The more we sow upfront, the more we reap on the other side.

5. Educate, enfranchise, empower. Educate volunteers on everything you can about your project or expected outcomes. Graft them into the team that, with their help, is part of making this project happen. Give them the tools they need to accomplish your expectations.

6. Seek out the troublemakers. Consider the volunteers who don’t always play by the rules; the ones who test the limits; the ones who color outside the lines; the ones who talk back a little; the ones who require a little extra faith on your part to let go.

7. Hire strength, manage weakness. I employ people for their strengths, knowing I’ll have to manage around their weaknesses. For example, the insane project manager who is not so great with people: I’m hiring her project-management skills, and I know I’ll have to work with and around her deficient people skills. The same goes for volunteers—recruit their strengths and work around their weaknesses.

8. It’s OK to fire them. Isn’t it funny how we often have a harder time firing volunteers than we do paid staff? It’s OK to let volunteers go, to transition them, to move them out.

9. Be thankful (with gifts, cards and more). You never can thank volunteers enough. From throwing them celebration dinners to giving them gifts and cards, go overboard in expressing appreciation for your volunteers.

Brad Abare is the director of communications for the Foursquare denomination, founder of the Center for Church Communication (cfcclabs.org), and president of Personality.

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