How to Master the Youth Ministry Numbers Game

Numbers-gameAs youth pastors, we don’t like to talk about numbers. If we do, it’s with wailing and gnashing of teeth, as we imagine the elders shaking their heads in frustration at the job we’re doing to reach the students in the community.

Or we laugh at the image of the same elders shaking their heads with concern because the numbers are up but the students you’re reaching are causing problems—serious problems—like an occasional swear word and wearing earbuds on church property.

Here’s the truth: Numbers matter.

Try as we might to help leadership see the student ministry discipleship process as more than a head count, it remains one of the universally accepted currencies of “health” in youth ministry. Here are a few numbers to keep an eye on:

Get Spirit-filled content delivered right to your inbox! Click here to subscribe to our newsletter.

1. Youth group attendance. We use a simple head count to track this metric. It matters, especially to see trends in the year, trends by series/topics and shifts in big picture participation. This measurement is often weighted too much in many church cultures (ours included), but it can still be a helpful number to watch because people do vote with their feet. A growing number reflects a strong, ideal entry point for our student ministry; students are entering the ministry through the top of the funnel. To some degree, this reflects the health of friendship evangelism in our ministry.

2. Small group signups. There is an additional level of commitment to join a small group, which causes participation to decrease, so we expect this number to be less than the youth group number. Knowing how many students are signed up and/or actually attending can be helpful to make sure students are entering and flourishing at the next step in the discipleship process. This number should grow in proportion to the weekend number; if we had 60 percent-plus active in a small group, we would be thrilled.

3. Salvations/baptisms. We try to share about the life-changing message of Christ every week, and once a month we have baptisms. It is continually important and recharging to see how God is changing lives. We celebrate any student who accepts Christ and gets baptized, because it is such an important step across the line of faith. This number is usually compiled from response cards collected at youth group.

4. Text database/Instagram followers. Texting is our primary method of communication with students, and seeing this number grow is a reflection of the lives we are touching. Students can sign up online and be added/removed with a checkbox on the response card.

5. Blog/social media traffic/friends. This one is still new and emerging, but it would be nice to see what kind of “buzz” is out there in the wild about your youth ministry. Does your student ministry Instagram account have more followers this month than last? That’s a winning number. You can get into this as well by using Google Analytics, YouTube Insight, Twitter Search and other analytical tools that allow you to see who is viewing your videos, visiting your blog, hchecking you out and what people are saying about your services and their church experience.

There are other numbers that certainly matter (kids doing ministry, offering figures, distribution of spiritual growth tools, etc.), but what matters most to you? What’s missing here?

What other numbers matter? How do you deal with the reality of attendance-based performance grading? Speak up in the comments section!


This post was written by Josh Griffin and Kurt Johnston and originally appeared as part of Simply Youth Ministry Today free newsletter. Subscribe to SYM Today right here.

For the original article, visit morethandodgeball.com.

Get Spirit-filled content delivered right to your inbox! Click here to subscribe to our newsletter.

Help Charisma stay strong for years to come as we report on life in the Spirit. Become an integral part of Charisma’s work by joining Charisma Media Partners. Click here to keep us strong!

Dr. Mark Rutland's

National Institute of Christian Leadership (NICL)

The NICL is one of the top leadership training programs in the U.S. taught by Dr. Mark Rutland. If you're the type of leader that likes to have total control over every aspect of your ministry and your future success, the NICL is right for you!

FREE NICL MINI-COURSE - Enroll for 3-hours of training from Dr. Rutland's full leadership course. Experience the NICL and decide if this training is right for you and your team.

Do you feel stuck? Do you feel like you’re not growing? Do you need help from an expert in leadership? There is no other leadership training like the NICL. Gain the leadership skills and confidence you need to lead your church, business or ministry. Get ready to accomplish all of your God-given dreams. CLICK HERE for NICL training dates and details.

The NICL Online is an option for any leader with time or schedule constraints. It's also for leaders who want to expedite their training to receive advanced standing for Master Level credit hours. Work through Dr. Rutland's full training from the comfort of your home or ministry at your pace. Learn more about NICL Online. Learn more about NICL Online.

Your Turn

Comment Guidelines
View/Add Comments
Charisma Leader — Serving and empowering church leaders